Flexavari app privacy policy

This policy applies to the Android app “Flexavari”. The website flexavari.de is covered by the general privacy policy (German).

1. Controller

Felix Meyer, Flexavari
Im Klingle 17, 74182 Obersulm, Germany
Email: [email protected]

2. In short

• You don't need an account. The app never asks for your name or email address.
• Everything you enter stays on your phone. We run no server that receives your data, and we never see it.
• No ads, no analytics or tracking services, no sale of data.
• The app only uses the internet for species photos in the species guide, Google's QR code scanner and (if offered) purchases through Google Play.

3. Data you store in the app

This includes your animals, feedings, molts, weights, readings, photos, treatments, breeding records, costs, enclosures, tasks, feeder stock, and contact details of vets or keepers that you enter yourself. This data is stored only locally in the app's storage on your device. The app also writes a backup file to “Documents/Flexavari” on your device so you don't lose anything after reinstalling. Before every restore, the app also saves a copy of your previous data there. These files stay until you delete them. Backups you share yourself can optionally be encrypted with a password. Uninstalling the app deletes the app data.

If you enter other people's details (for example your vet's phone number), you are responsible for being allowed to store them.

4. Permissions

• Notifications: for daily reminders. They are scheduled on the device; there is no push server.
• NFC: to write and read NFC labels on your enclosure. Only a link to your animal in the app is written to the tag.
• Internet, Wi-Fi state and multicast: for species photos and family sync on your own Wi-Fi.
• Photos: the app opens Android's camera or gallery. It does not request the camera permission itself.

5. Family sync over Wi-Fi

If you set up family sync, your phones exchange entries directly with each other on the same Wi-Fi network. The transfer is end-to-end encrypted with your family code (AES-GCM). There is no server of ours in between.

6. Species photos (Wikipedia and Wikimedia Commons)

For photos in the species guide, the app asks Wikipedia (de.wikipedia.org or en.wikipedia.org) for the matching article image and loads it from Wikimedia servers (upload.wikimedia.org, commons.wikimedia.org; operator: Wikimedia Foundation, Inc., 1 Montgomery Street, Suite 1600, San Francisco, CA 94104, USA) when shown. Your device sends technically necessary data such as your IP address and browser information to Wikimedia's servers. The legal basis is our legitimate interest in showing freely licensed species photos (Art. 6(1)(f) GDPR). See the Wikimedia Foundation privacy policy.

7. QR code scanner (Google ML Kit)

To scan enclosure labels, the app uses the Google Play services code scanner (ML Kit) by Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland. The camera image is analysed on the device. Google may collect diagnostic and usage data such as device and app information, performance metrics and a random installation identifier to provide and improve the service. This data is encrypted in transit. The legal basis is Art. 6(1)(f) GDPR. See the ML Kit data disclosure and the Google privacy policy.

8. Purchases and subscriptions via Google Play

If the app offers paid features, purchase and payment are handled entirely by Google Play. We never receive your payment details. The app only asks Google Play whether a subscription is active. For accounting, Google gives us order information without your payment details. The legal basis is performance of a contract (Art. 6(1)(b) GDPR). The Google privacy policy also applies.

9. Sharing and export

PDF reports, care plans, labels and backups are only created and shared when you trigger it. Where you send them (for example by email or messenger) is your choice, and that app's privacy policy then applies.

10. Shop link

Tapping the shop in the app opens flexavari.de in your browser, where the website privacy policy applies.

11. Your rights

Since we receive no data from the app, you can change or delete it yourself in the app at any time. You also have the right of access, rectification, erasure, restriction of processing, data portability and objection (Art. 15–21 GDPR). Just send us an email. You can also lodge a complaint with a data protection supervisory authority, for example the State Commissioner for Data Protection and Freedom of Information of Baden-Württemberg.

12. Changes

If the app changes, we will update this policy. The version published here applies.

Last updated: November 2026